Inventory Check In & Out
Cover yourself with a professional landlord inventory, check-in and check-out service that details every aspect of your property
What an inventory check-in involves, and what you need to consider
Essentially, an inventory check-in or check-out protects you and your tenants by detailing exactly what is there, and what isn’t.
What is an Inventory Check-In & Out?
Simply put, this product will ensure that you get a detailed report of your property before a tenant moves in and again when they move out.
You’ll get a description of each room in the property, contents, fixtures and fittings so you can be assured of what state the property and its contents are in at each stage of your tenancies.
What is an Inventory?
An inventory for landlords is a detailed and bespoke description of each room, including all the contents and fixtures and fittings.
In property terms, sometimes you’ll hear them called a ‘schedule of condition.’ As well as the details, it provides a schedule of conditions for everything listed.
What is a Check In?
You may have rented out the property hundreds of times, or you may only change tenants occasionally. Either way, a tenant check in will help you keep track of everything in your property at change over times.
It’s always advisable to carry out a check in of the property to the new tenants at the start of any tenancy.
What is a Check Out?
Again, here at Mashroom, we can arrange for a professional inventory check-out clerk to collect the keys and check the condition of the property at the end of each and every tenancy.
As a landlord, the check out is a really useful and essential opportunity for you to professionally and closely inspect the rental property for any damage.
The advantages of inventory check-ins and check-outs
There are no grey areas in an inventory check-in (or check-out), which means there’s no room for confusion, misunderstanding or dispute – which all makes for a lot less stress.
Record accurate information
This prevents any disputes that may arise regarding the condition of a property and leaves no room for doubt.
Records that can be relied upon minimise financial risk for landlords and tenants alike.
Inventory checks ensure the property is meeting all legal requirements, and provide proof that is the case.
Check yourself before you wreck yourself
Who pays for an Inventory Check In & Out?
As the landlord, you pay for it – though you can of course choose which elements you want/need.
Here at Mashroom we make this as flexible as possible by offering different bundles. Once you click buy now, you will then be able to configure your package.
The down-low on inventory check-ins and check-outs
To make your life simpler, we’ve compiled a list of the questions we get asked most, so that you’ll understand exactly how the process works.
Who carries out the Inventory Check In & Out?
Why do I need this?
Can this help reclaim the deposit?
Is this better for tenants?
What happens on the day of my check?
Inventories are usually written documents. But video logs of a property and its condition as well as photographic records are happening more and more.
Landlords or agents can carry these out but usually and perhaps more recommended are that that they are carried out by a third party / independent inventory clerks.
It’s often considered that a third-party inventory company/check has less risk of bias.
The inventory clerk can meet you there or go in alone. It’s usual that this is done before a tenant moves in so that the property is clear and clean for them to get a proper look at everything.
They will go through the property and record the condition of it and all fixtures and fittings so that the document accurately reflects the property, all contents, and their condition.
It isn’t essential for you to attend, especially if you are using a professional service but it’s also perfectly acceptable for you to be there.
As with check in, it’s best that you allow at least several hours for a thorough property check and remember that the amount of time could vary quite a lot between a small flat and a large house.
Once the tenant has informed you that they will be moving out, it is their responsibility to ensure the state of the property is in accordance with their rental agreement and is the same as it was at check in.
It is sensible to contact them with details of their responsibilities at tenant check-out, including the expected condition of the property.
It is not possible to conduct a thorough check in via video call. And we would recommend avoiding any provider who offers this.
Though it might seem a sensible solution if you have properties all over the place, a remote check in will never be as thorough as a physical one and could leave room for conjecture and argument.
These checks need to be carried out in person, and ideally by a professional who knows what to look for and what to check and record.
When should I update my Inventory?
Ideally with each tenant change. You may rent out the property very regularly with lots of changeovers, in which case there is likely to be greater wear and tear and you will want to keep on top of the property condition with these checks.
But even if you have the same tenant for a long period, living causes general wear and tear.
What other ways can I protect myself?
At Mashroom we offer a variety of products to give you that extra piece of mind.
The checks you perform when assessing the suitability of a potential tenant.
A document which details how energy efficient a property is.
Inspect any gas appliances in a property, to ensure they are working properly and safely.
Rent Guarantee Insurance
This protects you from loss of rental income.
Home Emergency Insurance
Covers the costs of parts and repairs when faced with heating, plumbing and drainage issues.
Services taken out by either tenants or letting agents to provide protection to the landlord.
Can I use Mashroom Inventory Check In & Out anywhere in the UK?
Yes, our inventory check in and check out services can be arranged and carried out throughout UK (Scotland, Wales, England).
They are valid across the whole of the UK, so you have peace of mind wherever your property or properties in your portfolio may be.